Guests attending an event are increasingly looking for unforgettable experiences. A more attendee-focused event means more moving parts and planning. Without an event agenda, guests may get lost, not understand or care about the entertainment going on and overall lose focus on the important aspects of your event. Having the best event agenda means you have a plan for all those moving parts. If you are wondering how to lay your hands on a professional event agenda then you are at the right place.
Today we are sharing Sharon’s example of an event agenda. Sharon is an award-winning event planner and event consultant. Follow along to learn about a smooth and seamless event execution.
A Real-World Event Agenda
C2 Montreal holds an annual 3-day conference to facilitate networking and collaboration within business communities. To create the most engaging guest experience, it lets the attendees choose their own adventure. During the conference, various food trucks are hired to serve all different types of cuisine, performances by Cirque du Soleil are held and creative spaces are set aside for networking, meetings and presentations. The space is designed to be viewed in any order, and at any time the attendees prefer.
Why Did It Work?
This event agenda gave our clients and participants the best networking experience with options to do as much or as little as they want. It is the perfect example of how creativity and guest personalization can impact an event. The event agenda took into consideration the venue, brand and event objectives. That’s how our event was so successful, created a memorable experience and established a long-lasting business partnership.
What to Consider When Creating An Event Agenda
1. Understand Different Guests’ Needs
Different groups of guests want different experiences. For example, older guests may want to have conversations, kids may need activities to stay entertained throughout the event and corporate events need networking opportunities. Offering guests a variety of options at different times and locations in the venue can be a great way to increase inclusivity.
So, understand your different guests’ needs.
2. Different Events Need Different Activities
Each event is different. The activities you offer will depend on the type of event and how it is produced. In particular, if the event is a virtual event, in-person or hybrid. Another factor to consider is whether your event needs passive or feature elements. Passive entertainment elements such as a band playing in the background or a slideshow can give your guests a chance to choose which and when they will enjoy each entertainment. Feature elements attract all guests’ attention at once. These include speeches, performances, award ceremonies etc.
This is why you need to evaluate different events with different needs.
3. Start With The Most Important Items
Although creating an event agenda can be a daunting task, starting with the non-negotiable agenda items can streamline the process. This helps you allocate enough time for each event component and build the best event agenda for your guests. For example, you don’t want the performance to start while guests are being served food, so planning the food service first can help you set out a time for the rest of the activities. This is how an event consultant helps you plan the best event agenda. Since they hold years of expertise they can expose unforeseen mistakes and help you produce an unforgettable event.
Remember, start with the most important event items (or hire an event consultant!)
4. Creativity is Key
Lastly, creativity is key when designing the perfect agenda. In general, more creative activities will engage guests and create an unforgettable experience. However, it takes a lot of practice to understand what activities to include. As an event consultant, Sharon has acquired over 3000 exceptional events under her resume and she is still able to reinvent herself. In that case, creativity is all about the right event expert but it should be a non-negotiable in your event agenda setting.
Always, creativity is key!
How Can An Event Consultant Help?
Sharon can help you customize your event agenda to perfectly align with your event goals and objectives. An event agenda can be a daunting task with a lot of moving pieces. With real-world experience, an event consultant can help navigate through hurdles and mitigate risks.
How To Start Building The Perfect Event Agenda?
Flexibility is a key benefit when it comes to event consulting vs. event producing. If you’re looking for guidance about a specific aspect of event production or looking to build a seamless event agenda then we got you covered. Event consultants help with what you want or need the most. Thanks to the flexibility of pricing and packages available, consultants provide affordable help and knowledge to plan your next event.
Request a quote if you’re ready to prepare your next event strategy with the help of an experienced event consultant!